Wholesale ordering software for craft breweries

Wholesale orders. Without the texts. Without the chaos.

KegDrop is brewery wholesale ordering software built for craft breweries under 3,000 BBLs. Replace text messages and missed orders with a live taplist portal your accounts actually use.

Get Early Access See How It Works

Starting at $49/mo  ·  No payment gateway required  ·  Built for self-distribution

7,500+
U.S. breweries under 3,000 BBLs — KegDrop's addressable market
$0
Revenue recorded when an order gets lost in a text thread
60s
Time for a bar manager to place an order in KegDrop
$49
Starting price per month — less than one missed half-barrel order
Why breweries search for this

The real cost of ordering
over text message.

Every brewery managing wholesale accounts through texts and emails is losing revenue they can't see — and spending hours on admin that should be automated.

Most common pain point

Orders that never make it — the invisible revenue leak

A bar manager sends an order at 11pm. It lands in a text thread with 200 other messages. By Monday morning, they've already called a distributor who made it easier. That revenue never shows up on your P&L — there's no line item for "orders lost to unanswered texts." But it's real, and it compounds every week your ordering process stays broken.

1hr
Average daily admin time managing wholesale orders manually — time that belongs to your brewery, not your inbox.
Inventory problem

Stale inventory lists that generate wrong orders

You kicked the last ½ BBL of your seasonal three days ago. Nobody updated the spreadsheet. An account orders two more. Now you're having an uncomfortable conversation about substitutions instead of processing a clean order. Real-time inventory visibility eliminates this entirely — buyers only ever see what you actually have.

Buyer experience

Bar managers who order less because ordering is hard

Consumer apps have set a new baseline for B2B ordering. A bar manager who can order anything on their phone in 30 seconds outside of work expects something close to that at work. If ordering from your brewery means finding a number, composing a text, and waiting for a response — some accounts simply order less often than they would otherwise.

How KegDrop works

From text message chaos
to structured orders. Three steps.

01
Set your live taplist once
Add your beers and formats — ½ BBL, ⅙ BBL, cases, crowlers. Toggle availability in one tap. Every approved account sees changes instantly via real-time updates. No spreadsheet to maintain. No phone calls to field about what's actually in stock.
02
Approved accounts order in 60 seconds
Bar managers open KegDrop on any phone — no app download — see exactly what's available right now, and submit a structured order with quantities and delivery notes in under a minute. No midnight texts to you. No waiting for a reply.
03
You fulfill with a clean pipeline
Every order lands in your dashboard with buyer details, line items, and delivery notes — organized and ready to action. Move orders from Pending through Approved, Out for Delivery, to Delivered. One place, zero chaos, permanent order history for invoicing.
KegDrop vs. the alternatives

Purpose-built beats
bolted-on. Every time.

Most tools breweries consider for wholesale ordering were built for someone else — enterprise breweries, distributors, or general businesses. KegDrop is the only one built exclusively for how small craft breweries actually operate.

Solution KegDrop Ekos Ollie Order Spreadsheets / Texts
Monthly price From $49/mo $200–500+/mo Not public Free
Built for <3,000 BBL breweries ✓ Purpose-built ∼ Enterprise-first ∼ Mixed ✕ Not software
Live real-time inventory ✓ Yes ∼ Complex setup ✓ Yes ✕ No
Mobile buyer portal (no app) ✓ Yes ✕ No ∼ App required ✕ No
Invite-only buyer access control ✓ Yes ∼ Complex ✓ Yes ✕ No
Works without payment gateway ✓ CoD / Net-30 native ∼ Optional ∼ Optional ✓ Yes
Setup time ✓ Same day ✕ Weeks–months ∼ Days ✓ Immediate
Wholesale ordering focus ✓ Exclusive focus ∼ One module of many ✓ Core feature ✕ Manual process
Common questions

Everything breweries ask
before switching from texts.

How do small craft breweries typically manage wholesale orders — and why doesn't it work?
Most craft breweries under 3,000 BBLs manage wholesale orders through a combination of text messages, phone calls, and emails — usually flowing into one person's personal phone. The process fails in predictable ways: orders arrive outside business hours and get missed; inventory changes aren't communicated in real time so accounts order what isn't available; there's no structured record of what was ordered, confirmed, or delivered; and the brewery owner or head brewer spends an hour or more a day on order admin that should take ten minutes. KegDrop replaces this entire process with a structured portal that puts inventory updates and order submissions in one place.
What is brewery wholesale ordering software?
Brewery wholesale ordering software is a digital platform that gives a brewery's approved wholesale accounts — bars, restaurants, bottle shops — a structured way to view current inventory and place orders, without calling or texting the brewery directly. KegDrop is purpose-built for self-distributing craft breweries, offering a live taplist, invite-only buyer access, and an order pipeline dashboard starting at $49/month.
Do my bar manager accounts need to download an app?
No. KegDrop's buyer portal is a mobile-optimized web app — accounts access it from any phone browser with no download required. This removes the biggest friction point in getting accounts to actually use the system. A bar manager mid-shift can place an order in under 60 seconds from their existing phone.
How is KegDrop different from Ekos for wholesale ordering?
Ekos is a full brewery ERP covering production, inventory, sales, CRM, and accounting — priced at $200–500+/month with a significant implementation investment. KegDrop is exclusively focused on the wholesale ordering workflow, starts at $49/month, and can be set up the same day. For a small brewery that has accounting software and just needs to stop losing orders to text threads, KegDrop is the right tool at a fraction of the cost.
Can I use KegDrop if I invoice on CoD or Net-30 terms?
Yes — KegDrop is designed for this. The platform processes order requests only; it does not handle payment for alcohol. Your existing invoicing process (CoD, Net-30, or any other terms) continues exactly as it does today. KegDrop gives you a clean order record and history to invoice against, without requiring you to change how you get paid.
How much does brewery wholesale ordering software cost?
KegDrop's Starter plan is $49/month for up to 15 buyer accounts. The Growth plan is $99/month for up to 50 accounts, adding email notifications, allocations tracking, and CSV export. The Pro plan is $179/month for unlimited accounts with accounting integrations and route planning. All plans offer 2 months free on annual billing. Full ERPs like Ekos run $200–500+/month and include features most small breweries don't need.
What breweries is KegDrop built for?
KegDrop is purpose-built for U.S. craft breweries producing under 3,000 barrels annually that self-distribute to local wholesale accounts. The ideal customer is a microbrewery or taproom brewery with 5–25 active accounts, managed by one person — usually the owner, head brewer, or a part-time sales rep — who is currently drowning in order management that should be automated.
How quickly can I get KegDrop set up?
KegDrop is designed for same-day onboarding. The process involves a 30-minute guided setup call to add your beers and formats, invite your first buyer accounts, and walk through the admin dashboard. There's no implementation project, no IT involvement, and no months-long rollout — you can have your first account placing orders on day one.
Is my brewery too small for wholesale ordering software?
If you have even five active wholesale accounts and you're managing orders through texts or emails, you're already losing value — in missed orders, incorrect orders, and hours of admin time. KegDrop's Starter plan pays for itself after one prevented missed order. There's no minimum brewery size or order volume required.
Who it's for — and who it isn't

The right fit is
obvious fast.

Craft brewery producing under 3,000 BBLs Microbreweries and taproom breweries. Not designed for regional or national producers with dedicated sales infrastructure.
Self-distributing to local accounts Bars, restaurants, bottle shops you deliver to on your own route — not accounts handled entirely by a third-party distributor.
Ordering is currently a mess If your current system is a group text, a shared spreadsheet, or hoping you catch the message — KegDrop is built for you.
CoD or Net-30 invoicing No payment gateway required. KegDrop works alongside your existing process from day one.
KegDrop is not for
Breweries over 3,000 BBLs needing full ERP coverage
Operations where a third-party distributor handles all wholesale
Breweries that need built-in payment processing for alcohol
Pricing
Starter $49/mo
Core ordering portal, live taplist, order pipeline, order history. Up to 15 buyer accounts. Perfect for breweries just replacing the text thread.
Growth Most popular $99/mo
Everything in Starter, plus email notifications, allocations engine for limited releases, and CSV manifest export. Up to 50 buyer accounts.
Pro $179/mo
Unlimited buyer accounts, accounting integrations (QuickBooks / Xero), route planning, and priority support. For established self-distributing operations.
2 months free on annual billing · Guild members save 15–20%
Early access

Be first when
we launch.

KegDrop is in development. Drop your details and we'll keep you updated as we build — no spam, just progress from a tool built for breweries like yours.

No credit card required
No spam, ever
Built for under 3,000 BBLs
Explore KegDrop
Home — KegDrop overview All features Who it's for [email protected]